ACPS Audit Reveals Mismanagement of Funds
School Superintendent Morton Sherman has taken steps to rectify the situation with a full audit report expected to be delivered within two weeks.
An audit of certain Alexandria City Public School financial records has revealed mismanagement of funds and invoices related to the $211 million Capital Improvement Program.
Superintendent Morton Sherman requested a comprehensive review in September after sensing possible mismanagement and hired Farmer Cox and Robinson to conduct a procedures review reporting directly to him and the School Board attorney.
The final report is expected to be completed within the next two weeks.
On Monday, Sherman sent a memo to Mayor Bill Euille and City Council explaining the situation.
In one instance, a fiscal 2011 budget transfer was prepared and submitted by the Educational Facilities Department directly to the city for processing without proper ACPS staff or board approval. Any budget transfer of $50,000 or greater is required to receive special approval, according to an ACPS spokeswoman.
Additionally, payment vouchers were prepared and approved by Educational Facilities with insufficient funds from the appropriate accounts, according to the Nov. 28 memo.
The superintendent has taken steps to correct the errors, including requiring all CIP vendors to resubmit their invoices with additional information to verify the invoice.
One facilities employee has resigned and another has been put on administrative leave related to the situation.